Aims, Objective and Scope
HITEC Medical and Dental Journal is a biannually published, multi- disciplinary, peer reviewed, open access journal that describes the significant and innovative research in all areas of Medicine and Dentistry. In addition to primary research, HMDJ also publishes review articles, meta-analysis reviews, letter to the editor, case reports, case series report, short communication and issues regarding development in fields of medical education.
HMDJ aims to support junior doctors, nurses and medical and dental students, and contribute to the continuing professional development. HMDJ aspires to disseminate high-powered research results with the objective of improving patient care and health facilities. It aims to publish high quality research articles.
Submission of a manuscript implies that the work described has not been published before and is not under consideration for publication anywhere else. The necessity of review of the articles by internal review board and the ethical committee adds value to the articles published in the journal. Any conflict of interest has to be declared thus eliminating the bias on part of the editors or the reviewers. The journal has adopted a rigorous examination of every submitted manuscript towards plagiarism. In case of any doubt, the authors are provided the evidence of copied material from the web. All contributions are rigorously refereed and selected on the basis of the quality and originality of the work as well as the breadth of interest to readers. The journal publishes the most significant research in all fields of medical education thus keeping the updated information available for its readers worldwide. HMDJ publishes articles after exceptional unsolicited reviews as per the laid guidelines.
HMDJ, in brief, is a forum for communicating the medical and dental health related issues globally.
It is an open access journal. All content of journal can be read and download free of charge.
In accordance with the Copyright Act, the Undertaking signed by all authors must accompany each manuscript submitted for publication: “The undersigned author(s) transfer(s) all copyright ownership of the manuscript to the HMDJ if the work is published. The undersigned warrant(s) that the article is original, does not infringe upon any copyright or other proprietary right of any third party, is not under consideration by another journal, and has not been published previously” (Form HMDJ-Authorship).
Statements and opinions expressed in the articles and communications herein are those of the author(s) and not necessarily those of the Editor(s) or publisher and the Editor(s) and publishers disclaim any responsibility or liability for such material. Neither the Editor(s) nor the publisher guarantees, warrants, or endorses any product or service advertised in this publication; neither do they guarantee any claim made by the manufacturer of such product or service.
Articles are accepted for publication on the condition that they are contributed solely to HMDJ. All articles are reviewed by at least two Reviewers/Referees. Acceptance is based on significance, originality and validity of the material. If the article is accepted for publication, editorial revisions may be made to aid clarity and understanding without altering the meaning.
Clinical conference abstracts, special issues, articles regarding innovation and those related to research methods and reporting are also published. Secondary research including narrative reviews, systematic reviews, evidence based articles, meta-analysis, practice guidelines will also be considered for publication. From time to time invited articles are published. Manuscripts must be original and not under consideration by another publication.
Manuscripts by the Editorial Board members will not be accepted. Self-institutional publications no more than 1/5 of published articles per issue will be allowed.
HMDJ follow the guidelines on editorial independence as mentioned by World Association of Medical Editors (WAME) and the code on good publication practice produced by the Committee on Publication Ethics (COPE), the recommendations of the International Committee of Medical Journal Editors (ICMJE), and checklists and advice for good research reporting of the EQUATOR network.
The role of the Editor is to publish and produce the best quality researches by providing necessary support as a team member. HMDJ encourages editorial freedom and agrees to fully support editorial decisions and potentially controversial expressions of opinion by the Editorial team provided they are evidence based.
At the time of their appointment, all Editorial team members are provided with a written agreement that clearly states their responsibilities, rights, authority, and general terms of their appointment, and mechanisms for resolving conflict. The Editors are required to uphold and maintain Code of Conduct at all times. The purpose of our Code is to ensure that we, and all those with whom we collaborate closely, work well together towards our shared vision of a healthier world. In order to achieve this vision, it is vital that our Editors remain true to ethical values, and take a shared responsibility for protecting journal’s reputation and trust.
HMDJ abides by the ‘ WAME statement on editorial freedom, duties and responsibilities’, which defines editorial freedom as Editors holding full authority over all editorial content for their journal and the timing of publication of that content. So there is no interference in the evaluation, selection, scheduling, or editing of individual articles either directly or by creating an environment that strongly influences their decisions.
HMDJ is supported by an independent editorial advisory board team which assists the Editor in chief on editorial policy and content as well as help to establish and maintain editorial policy. Our Editorial team agrees to seek and engage a broad and diverse array of authors, reviewers, editorial board members and readers.
We understand that manuscripts submitted to journals are privileged communications that are the author’s private, confidential property, and authors may be harmed by premature disclosure of any or all of a manuscript’s details. As such, HMDJ’s Editorial team and publication staff, are required to keep all information about a submitted manuscript confidential, sharing it only with those involved in the evaluation, review, and publication processes.
HMDJ Editorial team maintains the confidentiality of authors and peer-reviewers in accordance with ICMJE policy. Editors agree to take all reasonable steps to check the facts in journal commentary and to adhere to best journalistic practices. Editors will not publish or publicize peer review comments without permission of the reviewer and author. In cases of breach of confidentiality by those involved in the peer-review process, Editorial team agrees to contact the involved parties and follow up on such cases until they are satisfactorily resolved.
HMDJ will follow double-blind peer review process. Initial editorial screening will be done for scope and quality. It will be followed by peer review from the two subject specialists independently. The reviewer’s recommendation process is time bound (four -six weeks). Editorial team agree to ensure that reviewer comments are properly assessed and interpreted in the context of their declared conflicts of interest. The Editors will do all they can to ensure timely processing of manuscripts. If the journal has no intention of proceeding with a manuscript during initial or peer-review process, the Editors will endeavor to reject the manuscript as soon as possible to allow authors to submit to a different journal.
Policy on Peer Review Terms and Conditions
Peer reviewers play a central and critical part in the peer-review process. HMDJ ensures that all reviewers adhere to a set of basic principles and standards during the peer-review process in research publication. It will be based upon Guidelines of COPE emphasizing Conflicts of interest, Confidentiality, Timeliness, Scientific misconduct, Appropriate feedback, Ownership of review and HMDJ use of reviewers registration details.
HMDJ follows a double-blind peer review process.
HMDJ is having a detailed database for the reviewers’ pool to be used in review process. The data base comprises of reviewer’s name, qualifications, designation, present position, institute, and specialty, special interest in research and contact details. The data base is kept confidential and used to be updated on annual basis or as per required.
During the review process, HMDJ ask author/authors to declare any potentially conflicting or competing interests (which could be personal, intellectual, financial, professional, political or religious in nature) so that the editorial team can assess and factor them into their decisions. In that case, the reviewer should not agree to review a manuscript just to gain sight of it with no intention of submitting a review.
Manuscripts submitted to HMDJ are authors’ private, confidential property; reviewers should keep manuscripts and the information they contain strictly confidential. Reviewers should not retain the manuscript for personal use and should destroy/delete the hard or soft copies after submitting their review.
If a reviewer feel qualified to review a particular manuscript, he or she should only agree to review only if found able to return a review within the proposed or mutually agreed time-frame.
If a reviewer have concerns that misconduct occurred during either the research, its writing, submission, or its substantial similarity between the manuscript and a concurrent.
submission to another journal or a published article, he has a responsibility to let the journal Editorial team know.
A reviewer must provide a fair, honest, and unbiased assessment of the strengths and weaknesses of the manuscript. For example, he has to be specific in his critique, and provide supporting evidence with appropriate references to substantiate general statements. He has to be professional and refrain from being hostile or inflammatory and from making libelous or derogatory personal comments. If the work is not clear because of missing analyses, the reviewer should comment and explain what additional analyses would clarify the work submitted. It is not the job of the reviewer to extend the work beyond its current scope.
The reviewer will remain the owner of the review till he submit to HMDJ. It is his responsibility to clearly mention details of any co-reviewer or other third party who may have contributed to review.
We do not restrict the use of the review once the manuscript has been published. However, an author’s manuscript remains confidential until it is published.
HMDJ Editorial team agrees to ensure all editorial decisions based on the relevance of a manuscript to the journal and on the manuscript’s originality, quality, and contribution to evidence. They agree to ensure that those decisions will not be influenced by commercial interests or conflicts of Interest.
HMDJ ensures the independence and integrity of published content. As such, prior to appointment, all of our editorial team members are required to disclose any conflicts of interest in accordance with the International Committee of Medical Journal Editors uniform declaration of competing interests.
A journal’s reputation is predicated on its ability to publish high-quality scientific works and depends upon the trust of authors, researchers, readers, reviewers, editors, and administrators of public health policy. This trust is enhanced by describing the journal’s policies as explicitly as possible to ensure the ethical treatment of all participants in the publication process. This can be achieved only, if the entire peer review and publication process is thorough, objective, and fair. Almost every aspect of this process should involve important ethical principles and decisions which are seldom openly stated and even less often shared with the readership.
Moreover, the medical journals seek to advance the state of medical art by publishing the highest quality scientific research and such quality cannot be achieved if plagiarism is abided or if the concept of plagiarism is not fully understood by clinicians, researchers, policy makers, public health workers, and physician- scientists.
According to the Concise Oxford Dictionary, Plagiarism is defined as “taking and using the thoughts, writing, and invention of another person as one’s own”.
Plagiarism can be subdivided into two categories: one where the author intends to mislead the reader’s to author’s contribution by passing off another’s work product as their own; and one where the author does not intend to mislead the reader but misunderstands proper citation or attribution. This second category is more accurately described as sloppy research work product or “innocent error of omission due to ignorance”. The most common forms of scientific misconduct include: -
The policy is applicable to all manuscripts submitted for publication in HMDJ.
Beginning December 2021 HMDJ will implement this policy for dealing with acts of plagiarism and academics dishonesty. Plagiarism, if detected and proved, would be considered a punishable offence. Immediate and unbiased action will be taken by the Plagiarism Committee.
Processing/ Charges Policy
HMDJ started in Dec 2021. It has been decided that there will be no publication/processing charges. All the expenses will be borne by HMDJ.
As per policy, the editorial board ensures that all manuscripts published in HMDJ should be based upon morally acceptable research. The HMDJ ensure that whether the authors have followed the World Medical Association’s Declaration of Helsinki during research of in preparation of their manuscript. In this regards, HMDJ aims to appraise the ethical aspects of any type of submitted work that involves human participants and whatever descriptive label is given to that work including research, audit, and sometimes debate.
HMDJ policy focuses to the mandatory IRB or Ethical Review Board (ERB) or equivalent committee approval letter at the time of submission of manuscript. The letter should have reference number, with clear date, and counter signed by the chairman IRB/ERB.
What happens when the journal considers a study to be unethical? HMDJ believe that editors have a duty to take on issues of unethical audit or research, not to seek punishment for the authors, but to prevent unethical practice and to protect patients. In that case, the manuscript will be rejected by HMDJ.
In rare instances the journal might publish an article despite ethics problems in the work it reported. The usual reason would be that work done in one setting might not reach the ethical standard of work done in another setting, because of differing local resources and standards for health care and research. In deciding to publish such an article, HMDJ would consider the context of the study and aim to balance the overall benefit to society against the possible harm to the research participants.
Policy on Authorship and Contributor-ship
This policy ensures that contributors who have made substantive intellectual contributions to an article are given credit. The contributors understand their role in taking responsibility and being accountable for what is published.
HMDJ publish a list of authors’ names along with their contribution at the end of the The International Committee of Medical Journal Editors Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals (ICMJE Recommendations 2019) recommends that authorship be based on the following four criteria:
The corresponding author, should take primary responsibility for completing all necessary actions after acceptance of the manuscript and communicating with the journal and with readers after publication. All email communication from HMDJ will be sent to the corresponding author only.
If an author’s affiliation has changed during the course of the work, the author may either list the affiliation at the time that the research (or most significant portion of the research) was conducted, or their current affiliation, or both. The change of affiliation can be explained in the acknowledgements section.
Deceased persons deemed appropriate as authors should be highlighted to the Editorial team at the time of manuscript submission and this information should also be included in authors contributor ship-statement.
As per HMDJ policy, all authors must download the authorship (author agreement )form and completely fill it mentioning the conflict of interest and financial disclosure if any.
An acknowledgements statement may be included at the end of the paper, detailing those who helped in carrying out the research but who have not been recognized as contributors, as well as for personal expressions of gratitude.
HMDJ follows the ICMJE guidelines in competing interest policy. According to ICMJE uniform declaration of competing interests, authors should disclose four types of information to clarify competing interests:
Data Sharing Policy
Where necessary, HMDJ encourages the authors to share their data to support the publication of their research studies and to interlink data with their published articles. The “Research data” refers to the observations or experiments’ results which confirm the research findings, including but not limited to raw data, processed data, software, algorithms, protocols, models, methods, and other related materials.
As a member of ICMJE, HMDJ requires that the clinical trials should include a data-sharing plan in the trial’s registration that begin enrolling participants on or after 1st January 2019. The ICMJE’s policy regarding trial registration is explained at www.icmje.org/recommendations/browse/publishing-and-editorial- issues clinical-trial-registration.html. Changes to the plan must be noted in the Data Availability Statement and updated in the registry record (to comply with ICMJE recommendations).
In following this policy, if authors have made their study data accessible in a data repository, they can link their articles directly to the dataset. The authors may submit a data-sharing statement form along with their manuscripts which include information regarding anonymity of data, available additional related documents (e.g., study protocol or a statistical analysis plan), when and for how long the data will be available along with access criteria.
HMDJ encourages the researchers to make available as much of the relevant data from their research paper as possible (without compromising confidentiality) in the form of processed or raw data. Data should not be shared in any way that could compromise participants’ privacy or anonymity, and if that would require the authors to break any laws or licensing agreements. If in a particular field, a research community has already established standards for how, what and where the data should be shared, our journal expects authors to meet those criteria.
We consider any files generated by authors’ research as constituting relevant data. Examples of data submitted include, individual-level deidentified patient data, statistical codes, spread sheets, text files, survey results, interview transcripts, images or videos, audio files, imaging and scanned files etc.
To enhance reproducibility and reuse, the data should be shared by using the sources file in which they were originally generated, for example:
Data requesters should do the following:
John G, Rai S, Chu T, Tange M. Steroid induced effects like in coordination between GABAergic and Glutamatergic neurons in the HMDJ. 2019; 02(02):60-63.
Copyright and Licensing Policy
HMDJ by HITEC-IMS is licensed under a Creative Commons Attribution Non- Commercial 4.0 International License.
This is a summary of the license. “You are free to share, copy and redistribute the material in any medium or format and adapt, remix, transform, and build upon the material as long as you follow the license terms”.
Following steps are taken for the publication of manuscript:
Correction and retraction policies
Corrections to published errors in medical research or publication are a part of publishing and when detected, needs publication of a correction at the earliest. HMDJ expects authors to intimate the editor about any errors of fact which is noticed in their manuscript once it’s published. After review by editorial team, the corrections are made at the journal’s discretion.
As Publishers, the HMDJ have a duty to maintain the integrity of the scientific record. For this reason, minor corrections that do not affect the scientific understanding of the paper (for example formatting or typographical errors or preference of wording) may be rejected. In addition, the correction procedure depends on the stage of manuscript process or publication stage, but in all circumstances a correction notice is published as soon as possible:
Published ahead of print (or The Online First) version is considered the version of record, and not an opportunity to make changes prior to print publication. HMDJ will consider replacing this version with the corrected (updated) version and notes the changes that have been made and the date(s) on which the changes were made (in a correction notice at the end of the article). Previous electronic versions prominently note that there are more recent versions of the article. The correction notice will be retained in the print version for record.
In a printed article (Hard copy version), a correction notice will be printed in the next available print issue. The online version of the article will link to the correction notice, and vice versa.
Retractions are considered by the editors or editorial team in cases of evidence of plagiarism, unreliable findings or data, duplicate publication, and unethical research. The editorial board may consider an expression of concern notice if submitted manuscript is under investigation. All retraction notices explain why the article was retracted. The retraction procedure depends on the publication stage of the article:
A new version of the manuscript will be posted containing just the metadata, with a retraction note replacing the original text. A retraction notice will also be published in the next available print issue. The original text of article will remain accessible.
A replacement version of the article will be posted containing just the metadata, with a retraction note replacing the original text. The PDF will be replaced with a version watermarked with “Retracted” but the original text will remain accessible. A retraction notice will also be published in the next available print issue. In rare cases, the journal may have to remove the original content for legal reasons. In such cases, the metadata (title and authors) will be available but text will be replaced with a note mentioning that the article has been removed for legal reasons. A retraction notice will also be published online and/or in print.
Retraction notices are indexed and linked to the original records in Medline and Web of Science if applicable.
As per policy, the HMDJ wishes to ensure a smooth process to facilitate any change in author name after publication in an issue. As per policy, the authors may change their name for different genuine reasons, for example marriage, divorce, change in religion, change in gender identity, and any other personal reasons. As part of our author’s name change policy, the HMDJ will seek to uphold the following guidelines.
Complaints Handling Policy
Complaints may provide an opportunity and a spur for improvement, and so HMDJ aims to respond quickly, courteously, and constructively to the complaints made by our readers or authors. This policy procedure applies to the complaints that are related to the content, procedures or policies that are the responsibility of HMDJ or our editorial staff. The complaints must relate to content or a procedure that was the responsibility of HMDJ or our editorial staff. HMDJ define it as: “anything defined as a complaint by the complainant’ and ‘anything we believe goes beyond an expression of disagreement with a decision and identifies a perceived failure of process or severe misjudgment”.
The procedure outlined below aims to be fair to those registering complaints and those complained about.
Advertising and sponsorship
Advertising and sponsorship are important to HMDJ in helping us to provide value for our users. Our users and customers expect HMDJ to be trustworthy, independent and to have integrity. Our advertising and sponsorship should support that expectation and these guidelines are to ensure the ethical boundaries as expected by regulatory bodies.
HMDJ has no funding source.
HMDJ is an Open Access journal; authors are encouraged to make their article publicly available according to the Attribution-Non Commercial4.0 International License. Authors published under a CC BY-NC 4.0 licence may share and distribute their articles on non-commercial websites and repositories.
Authors are advised to refrain from posting manuscripts during pre-publishing in institutional repositories, or websites, before and during the submission process. They may, however, post the PDF version of the publisher's final format without embargo after publication. Authors should always clearly attribute HMDJ as the original source of publication and provide accurate citation details when posting, reusing, or distributing published Open Access articles elsewhere.